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The following is a brief description of the document format required for each airline. Be sure to send data for the ENTIRE year, whether you flew all year or not. We are very thorough and your report will be delayed if we have to call you to inquire why a month was left out. One missing month can affect your report by thousands of dollars! Be sure to also include any training information. Unfortunately, the following airlines do not supply a format to their employees that we can use. Although it can be time consuming to enter a previous year, if you flew international it could save hundreds if not thousands of dollars. Definitely worth the effort! We recommend entering your data as you go for any future years. SCROLL DOWN FOR THE FOLLOWING AIRLINES: * AMERICAN * AL NIPPON * ATA * ALASKA * UNITED AIRLINES * USAIR * MESA * AIR WISCONSIN * WORLD AIRLINES * KALLITA AIRLINES * JET NET * CUSTOM AIR TRANSPORT * AMERICAN EAGLE * ALOHA
If you airline is not listed please call us for details regarding your flight data.
1/28/05 Great News for American Airlines Crew Members!! You can now pull up a calendar at the end of each flight month and send the 12 of them to us at the end of the year eliminating the need to fill in the log form!! Saving your H2 calendar every month works great, but you have to be diligent about pulling it up. Then you would only need to send us the twelve sheets at the end of the year! We hope that American will start allowing yearly storage of this flight data as most airlines do, but until then just remember to save them! This will be the preferred method next year! It works well for both pilots and Flight attendants. See instructions below for obtaining calendars! Sign up for our email reminder service! We will email you at the beginning of each month to remind you to save your HI2 CALENDAR!
In the meantime, we have located another source for your flight data that works great for pilots. You can get the information from your APA website. You can pull up each month (going back several years!) and send the sheets to us. It works great for domestic and international. Flying history can be found on the APA website To do this: Go to APA Home page (click here for direct link) On the top tab select National Committees Continue with selecting More Committees (drops down really low on your screen – under legislative committees – use slide bar see “more committees” Select TASC Click on “Pilot Services Bar” across the top Select “Previous Months Flying” Select requested “Month and Year” you wish to retrieve Click on “Retrieve Month" Button (slow to pull up) then Click “view all HSS” for month Print out all twelve months and mail to us with your check for fifty dollars. If you were in training at any time please let us know where and when so that we can give credit if credit is allowed. If you had an entire month off for whatever reason let us know so that we do not delay processing your report to find out if it was left out in error. Here's how to the get HI2 CALENDARS FROM AMR:
Unfortunately this will not help you for 2004 and prior, you will still need to fill in our log form. Log form can also be used by those of you not able to access the APA website. Here's what to do for the Log Form: If you have your date, city pairs and block out and "block in" times, download and fill in log form from our download page! If you
are a pilot and taking this information from your "paysheets"
PLEASE NOTE:
American
Airlines lists your "out times" and your "minutes flown" not your "in time", we
have written a special program to accommodate this. Our software
allows you to enter the "minutes" and WE will
automatically calculate the IN times for you! Download this special log form for use with AA "paysheets":
After downloading our Flight Log sheet, enter your information into it. Make payment on our website and send an email with your file attached and note that payment has been made, name address and phone number. We will email your report back to you ususally with in 3-24 hours. For Flight Attendants, I have been told that the needed information is available by calling your Pay Comp department and requesting "VIP CREW" sheets with your line showing out and in times. Your base administrator might also have the required information. Saving your H2 calendar every month works great, but you have to be diligent about pulling it up. Then you would only need to send us the twelve sheets at the end of the year! Pilots & FA's: PLEASE NOTE: The portion listed as "AL" on your sheets is not what you are allowed for expenses as of Oct 15, 2002, according to Revenue Procedure 2002-63 pursuant to section 4.03, which states said transportation workers are subject to calculating expenses as per section "6.04 (1) which state:
Section 6.04 allows for the employer to choose method (1) or (2) which allows for the employer to pay expense on the half day. Please note that this refers to the EMPLOYER, not the crewmember. The revenue procedure states clearly that the employee MUST use option (1) only. What does this mean? It means that if you use the amounts listed as "AL" on your pay sheets you will be significantly over claiming your expenses and possibly setting yourself up to be disallowed in an audit. The Tax comp department at American is aware of the problem as is the IRS. We were told specifically by the writer of the new IRS revenue procedure that we could not add the half day portions even though they appear to be what AMR lists as your allowable expense for each trip when totaling our clients expenses. Doing so would result in claiming the wrong amount! We recommend using the form listed as for American Employees on our download page. We were told that individual crew members should contact their pay comp department at his/her base for more detailed information on when these items will be corrected or deleted entirely from showing up on their pay sheets. One crew member from American was sent an email telling them that the 3/4 day rule was purely the preference of Pro-Diem. This is not accurate! You can verify this information by calling the office of the Associate Chief Counsel of Income Tax and Accounting and speaking to the current author of the revenue procedures that pertain to crew members. His name is Christian Wood and the number is (202)622-4930.
You will need to download our Flight Log sheet and enter your information into it.
You will need to download our Flight Log sheet and enter your information into it.
You will need to download our Flight Log sheet and enter your information into it. We recommend the form for domestic travel because of the numerous flight legs done at ATA.
You will need to download our Flight Log sheet and enter your information into it.
United Airlines: You will need to download our Flight Log sheet and enter your information into it.
Mesa Airlines: You will need to download our Flight Log sheet and enter your information into it.
Air Wisconsin: You will need to download our Flight Log sheet and enter your information into it.
World Airlines: You will need to download our Flight Log sheet and enter your information into it.
Kaliita Airlines: You will need to download our Flight Log sheet and enter your information into it.
Jet Net: You will need to download our Flight Log sheet and enter your information into it.
CUSTOM AIR TRANSPORT: You will need to download our Flight Log sheet and enter your information into it.
AMERICAN EAGLE: You will need to download our Flight Log sheet and enter your information into it.
Aloha: If you had trips with layovers we can help a lot with expenses. If you only flew turns inter-island, this will not help you. For those who had layovers you will need to download our Flight Log sheet and enter your information into it. It is a simple form and easy to do.
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