American Airlines FA Per Diem Calculation

AMERICAN AIRLINES: FLIGHT ATTENDANTS

What we need: Copies of your HI2 Calendars. These contain your dates, city pairs and flight times necessary for the correct calculation of your per diem. You must by law substantiate "Time", "Date" and "Place" to use the CONUS and OCONUS rates for your meal and incidental expense calculation. Times are also need to help calculate amounts properly.

The HI2Calendar IS NOT THE SAME THING AS AN HI2! The Calendars CONTAIN YOUR FLIGHT TIMES.

Yes, we know there are companies out here who will use the rates and the days and come up with a half baked total for your use. We won't do that because we guarantee that we stand behind you in an audit, and know the requirements. We have been specializing in only this since 1993. We have an excellent reputation with the IRS and consider it our responsibility to help you claim this correctly on your taxes. We are not trying to make a quick buck off of you at the expense of an audit, and yes we have had many new clients come to us in the last two years in the audit process asking for a hand for just that reason. If you choose to use a company that doesn't require your flight times, read the fine print to see if they offer audit support.

Better yet - Let us calculate it correctly for you the first time!

Here's how to the get HI2 CALENDARS FROM AMR:

Go to AA Flight Service

In the top middle of the screen click on:

           "previous/next schedule"

A calendar with square blocks will come up with your sequences listed below it.

You have a couple of choices for saving data.

1. Click on PRINT!

2. Download the file to a folder you have created to organize your monthly printouts.

3.   Open a blank/new word document. Go back to the calendar , right click on it and choose "Select all" , right click on it again and choose "Copy", return to the word document and choose "paste". Save this file on your computer to keep all of your data for the entire year in. Your desktop is a handy location to save it.   Next month repeat the select all, copy and paste procedure pasting the data directly under the last month in your word document.   At then end of the year your data will be in one location and it will be easy to either upload the data to us or print.

Your previous month is only available until around the 14th. You may use the HI1 Calendar for your current month ONLY after you have finished flying for the month.

FREE REMINDER SERVICE!

Sign up for our email reminder service! We will email you at the beginning of each month to remind you to save your HI2 CALENDARS!

Enter your Email address in the box above and click submit. We will add you to our "reminder" list!   You don't even need to open the email!

You can print these to mail to us or paste them into our paperless submission form each month and then send file to us at the end of the year.

Data Submission Options: What you can do to get flight info to us:

Option 1. Copy and paste data into our paperless submission form. Because your HI2's are online for only 2 weeks you might want to sign up for our reminder service. You can copy and paste them from your screen into our electronic form and submit them to us directly through our website at the end of the year. Just download this file and follow our easy instructions!

Option 2. Fill in our Electronic Log. We have a great one available to you by logging in to your own secure account with us. If you have not registered an account with us online, it is a simple process!

Option 3 For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works. Click on the button below and choose "save" when prompted. We recommend saving the file somewhere on your computer where you can find it again easily like your desktop. Please rename the file something unique to you; such as your last name and year You can submit it to us by logging into your account and using our streamlined submission and payment process. We hope you will try our online log first. It's features are light years ahead of our basic Excel file and will help prevent you from making data entry errors.

American Airlines Notes:

Flight Attendants:

Sign up for our email reminder service! We will email you at the beginning of each month to remind you to save your HI2 CALENDARS!

We have tried to implore American to supply flight times. They say it is your responsibility to keep them. I have had flight attendants in the audit process tell me that American Airlines told them they would have to "subpoena" their records if they wanted to get them for their audit. The union has told me that the flight attendant website is not as extensive as the Pilots and that they do not want the liability. So what can you do about it? CALL AMERICAN AIRLINES! CALL YOUR PAYROLL DEPARTMENT, CALL THE TAX COMP DEPARTMENT, CALL SCHEDULING. MAKE SOME NOISE or it will never change!